administrative assistant supervisor job description

administrative assistant i: 7/17/2015: view 008200 - 19: administrative assistant ii: 7/17/2015: view 008300 - 14: administrative secretary: 12/28/2001: view 007300 - 17: administrative supervisor: 1/3/2020: view 006900 - 27: administrator i: 12/28/2001 ). I work under the presumption that having better logic and better comprehension of the underlying process will result in benefits for the company. Administrative Job Descriptions An assistant supervisor helps organize and guide a company’s employees. Administrative Supervisors are organized multi-taskers and apt communicators with strong decision making abilities. Administrative Services Supervisor supervises the daily operation of one or more support services for an organization, including clerical services, office space, equipment and supplies, vendor management and other support services. Reports to: Supervisor . Responsible for confidential and time sensitive material. What is the biggest challenge faced by Administrative Supervisors? See how we helped this executive assitant revamp her resume. We need to ensure that company guidelines and rules are being complied with. Administrative Assistant Job Description Administrative assistant jobs are one of the most commonly listed jobs on the market. Providing guidance and coaching, the Administrative Supervisor trains all new incoming staff as well as provides any necessary additional training to current staff. Administrative Supervisors are responsible for the overall administrative functions of their organization and often oversee the support of executives, as well. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected. How Do I List 20 Years of Experience on My Resume? Administration support and administrative assistance are key to the efficient … QUALIFICATIONS: 1. Page 1 of 65,006 jobs. Your information is secure. By reviewing job description examples, you'll be able to identify what technical and soft skills, credentials and work experience matter most to an employer in your target field. You can also browse our supervisor job listings for more ideas about how to build the perfect posting. Administrative Supervisors are in supervisory positions typically above all administrative and assistant staff. The HR Assistant duties involve a wide range of support activities inside our HR department, from coordinating meetings to maintaining our employee database to posting job ads. Church Secretary/Administrative Assistant Job Description . Filter by location to see Administrative Assistant Supervisor salaries in your area. Administrative assistants perform general clerical tasks, generally on behalf of a leader in the organization. In most cases, a two-year degree puts the CEO’s mind at ease. Sort by: relevance - date. We searched the Web to find the best industry resources to help you continue exploring a career as an Administrative Supervisor. Can you derive solutions out of analyses? Sample Administrative Assistant Job Description . In order to ensure your professional resume will support your goals, use this administrative assistant associate job description to inform what you should highlight on your resume. © 2020 TopResume, All Rights Reserved. Jobseekers look to this section to see if they are a great match, so make sure you are specifying exact requirements for the open position. You will lead a team of professionals to complete a range of administrative duties in different departments. I used to work in a very small insurance agency, and we didn't have an administrative supervisor. SHRM members have exclusive access to more than 1,000 job description templates. They work in a wide variety of industries for any company with a sizable administrative staff. These duties include processing new hire paperwork, orientation, and developing training programs that effectively implement all company policies and procedures. Job Description The administrative assistant job description can differ from company to company but these are the typical duties and responsibilities of the administrative assistant job. Indeed may be compensated by these employers, helping keep Indeed free for jobseekers. Office Dynamics – Administrative and executive assistant blog, Supervisor Blog – Management skills resource, All Things Admin – Blog for administrative professionals, AHCAP – Association for Healthcare Administrative Professionals, IAAP – Leading Administrative Professionals, American Society of Administrative Professionals – Leading administrative professional organization, The Administrative Professional – Technology and procedures for administrative professionals, Administrative Assistant’s and Secretary’s Handbook – Guide for administrative professionals, Perfect Phrases for Office Professionals – Commanding respect as an administrative professional. Assistant supervisors work in a variety of industries, … I focus on efficiency and logic of processes. Please note: This is not a list of current job vacancies. Feel free to revise this description to meet your specific duties and requirements. In order to manage an organization’s administrative functions, an Administrative Supervisor performs many different tasks. This description comprehensively details the duties and responsibilities, the education and experience required and the key competencies needed in an administrative assistant role. Create the perfect job-worthy cover letter effortlessly in just a few clicks! Make sure to add requirements, benefits, and perks specific to the role and your company. Please read our privacy policy for more information. Must be a member in good standing 2. The Administrative Supervisor participates in the hiring process of administrative staff. Subscribe today to get job tips and career advice that will come in handy. Typically reports to a manager or head of a unit/department. Job brief We are looking for an experienced Administration Manager to supervise daily support operations of our company and plan the most efficient administrative procedures. The agent didn't have any kind of post-secondary training in business. Familiar with a variety of the field's concepts, practices and procedures. It takes noticeable amounts of focus and effort to stay on track throughout your day. Secondly, because of the scope of our role, we are usually being assigned to large numbers of individuals – all of them may require assistance. What’s the most rewarding part about being a Administrative Supervisor? If the answer is yes to all of them, you will be a good fit. Job Descriptions Administration and Office Support Administrative Managers supervise administrative team members and ensure that daily office operations are performed in a seamless and efficient manner. Administrative Supervisors also assist with administrative tasks as needed. Office Assistant Job Description Template Our company is looking for an Office Assistant to be responsible for handling clerical tasks in our office. Answers phone calls, schedules meetings and supports visitors. Their job is to ensure that day-to-day operations of their organization run smoothly. All rights reserved. Administrative Assistant Supervisor jobs. Yes, you need to understand the day-to-day operational components, such as dealing with a department, how to market a product, what functions employees have, and so on. Carry out administrative duties such as filing, typing, copying, binding, scanning etc. You get to deal with many different types of people every day and you are constantly developing professional relationships with the employees of the company. In my heyday, that meant being able to recall approximately 300 pages or so of information. As the direct supervisor for administrative and support staff, the Administrative Supervisor is responsible for assigning job duties to individual staff members and prioritizing workloads. You make the company run significantly more efficiently. This Is the Most Essential Trait You Need to Land Any Job. Under the general direction the Senior Administrative Assistant (SAA) provides a broad range of administrative, technical and managerial assistance in accomplishing the duties and . The Job Description Index lists all 1,087 State of Texas job descriptions for the 2020-2021 biennium, effective September 1, 2019. Job Description – Operations Administrative Assistant Department: Operations- 2013 -04 Exemption Status: Non -Exempt Summary: Under the direct supervision of the Director of Operations this position provides administrative and clerical support for the Director of Operations and the department. Administrative assistant job description: Administrative assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. They ensure employees act in accordance with company policies and implement disciplinary action when necessary. If you are highly motivated and organized then this might just be the job for you. Human resources administrative assistants provide office support to HR directors as well as the overall human resources department by maintaining personnel files, drafting correspondence, and performing various other administrative functions. According to the Bureau of Labor Statistics, the field is expecting average growth of about 8 percent through 2024. The Administrative Assistant III is supervised by the Director or other supervisor and may select, schedule, and assign and review the work of student workers or Graduate Assistants. In order to ensure their team’s ongoing success, the Administrative Supervisor must continually evaluate their staff members and provide feedback for improvement. I'm sad to say, this didn't work out very well. 0488FK - Assistant Supervisor Of Central Sterile Processing And Distribution (40 Hour) 0875HN - Assistant Supervisor Of Scientific Supportive Services (35 Hour) 0823TC - Assistant Supervisor Of Transportation Operations (37.5 Hour) However, many administrative assistant job descriptions do list an Associate’s degree as a must-have. The national average salary for a Administrative Assistant Supervisor is $48,177 in United States. Displayed here are Job Ads that match your query. In a sense, there is a certain macro perspective when dealing with administrative supervising. Maintain computer and manual filing systems, Handle sensitive information in a confidential manner, Reply to email, telephone or face to face enquiries, Develop and update administrative systems to make them more efficient, Oversee and supervise the work of junior staff, Maintain up-to-date employee holiday records, Photocopy and print out documents on behalf of other colleagues, Knowledge of office management systems and procedures, Excellent time management skills and ability to multi-task and prioritize work, Attention to detail and problem solving skills, Excellent written and verbal communication skills, Strong organizational and planning skills, At least 7 years of experience in the field or in a related area, High school diploma or equivalent; college degree preferred. We talked to Pierre-Renaud Tremblay, the Director of Human Resources at Dupray who previously worked as an Administrative Specialist. If you have one, you likely possess many of the core skills they want to find, including communication , organizational , time management , and similar skills . Administrative Supervisors are responsible for the overall administrative functions of their organization and often oversee the support of executives, as well. HOURS: Monday – Friday (Salaried – 40 hours per week) Weekend hours may also be required depending on church programs and events. From thought leaders to industry groups, this list is packed with opportunities to learn, connect and engage. Instead, the duties included in the administrative supervisor job description were performed by the agent in charge of the office. Establishes work procedures and standards to improve efficiency and effectiveness of assigned operations. They are also responsible for identifying areas of weakness, departmental inefficiencies and providing appropriate recommendations for resolving these issues. Almost a half-million secretarial and administrative jobs will be added to the labor market through 2020, according to U.S. Bureau of Labor Statistics projections. Administrative Assistant Job Responsibilities: Provides administrative support to ensure efficient operation of office. They supervise administrative staff, office managers and staff assistants, offering guidance and training while delegating work tasks and running payroll. Entry-level administrative assistants typically … Considering a career as an Administrative Supervisor? You have the ability to make a real symbolic impact on the business, and you are able to drive the business forward through your knowledge, analysis and management skills. Core skills: Based on job listings we looked at, employers want Administrative Supervisors with these core skills. Book conference calls, rooms, taxis, couriers, hotels etc. We make the hiring process one step easier by giving you a template to simply post to our site. They make recommendations regarding all departmental personnel decisions including the hiring, promotion and firing of administrative staff members. An important part of your role will be to act as the liaison between HR and employees, ensuring smooth communication and prompt resolution of requests and questions. Here’s what he told us about the job. Salary estimates are based on 77,498 salaries submitted anonymously to Glassdoor by Administrative Assistant Supervisor … Do you have excellent communication skills? They play an important management role, and in order to be successful they must be capable of prioritizing duties and exhibiting leadership skills, which includes a capacity for educating employees as well as an ability to be assertive supervisors. College graduate or … © 2020 Job Hero Limited. We analyzed job listings for Administrative Supervisors in order to identify these core duties and responsibilities. Assistant Supervisor Job Responsibilities and Duties Supervise employees to help ensure efficiency and productivity. They notify hiring department when additional staff members are needed and sometimes perform interviews and lead the review process. Supervises: Staff as assigned . Evaluate Administrative Staff Performance. Supports managers and employees through a variety of tasks related to organization and communication. He/she is responsible for carrying out different functions within the organization or company. They supervise administrative staff, office managers and staff assistants, offering guidance and training … Administrative Assistant top skills & proficiencies: Not sure how to incorporate all of this into your resume? Terms & Conditions   Privacy Policy A sample Administrative Assistant job description from Workable features the following job brief: “We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. This free Office Assistant job description sample template can help you attract an innovative and experienced Office assistant to your company. Knowing the questions to expect during an Administrative Assistant interview can help you prepare your answers and help you stand out as a strong candidate during the interview. Are you highly structured with your work? They are also responsible for processing payroll for all of their employees. Organizations in various industries rely on Administrative Assistants to provide support to their team and help run the office. Organize travel arrangements for senior managers, Write letters and emails on behalf of other office staff. Take another hard look at your current job description, says Carla Hall, who has moved from admin to manager -- and back again -- several times during her career and currently is a trading assistant with Credit Suisse. Job description for Administrative Services Manager. Entry Level Administrative Assistant Job Description. The biggest challenges that we face when doing our job relates to the amount of work we complete and the amount of knowledge we must have. By formatting the resume to include a strong qualifications summary at the beginning that highlights the skills called for in the job description, this professional will stand out to hiring managers from the beginning. If you want to work as an Administrative Supervisor, focus on the following. “Make sure that your performance objectives give the appearance of one who is ready to be promoted,” she advises. Administrative Assistant Job Description What is an Administrative Assistant? Current job vacancies can be found on the WorkinTexas Web site. American Society of Administrative Professionals, Administrative Assistant’s and Secretary’s Handbook, Proficiency in Microsoft Office programs, such as Word and Excel, Demonstrating ability to create spreadsheets and presentations, Extensive industry-specific knowledge regarding operations, policies and terminology. Supports managers and employees through a variety of tasks related to organization and communication. They ensure that tasks are completed in an effective and timely manner. May direct and lead the work of others. Organize and schedule meetings and appointments, Produce and distribute correspondence memos, letters, faxes and forms, Assist in the preparation of regularly scheduled reports, Provide information by answering questions and requests, Develop administrative staff by providing information, educational opportunities and experiential growth opportunities, Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques, Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies, Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies, Contribute to team effort by accomplishing related results as needed. Perform administrative tasks under the guidance of the supervisor, such as documenting procedures and creating guidelines. https://www.thebalancecareers.com/administrative-job-titles-2061489 Crowdstrike currently lists an Administrative Assistant opening under the “Administration” job family, but if you read the description, this position “supports multiple VPs and helps with the day-to-day operations of the company.” You can see that Admin is most often combined with Operations (another nebulous but critical department! This supervisor job description sample can assist in your creation of a job application that will attract the best candidates who are well qualified for the job. I do a variety of things, mostly with the management of people and logistical details. The job responsibilities section is the meatiest part of your administrative assistant job description, so you’ll want to place a lot of emphasis on the content you list. Add these to your Administrative Supervisor toolbox and broaden your career options. Administrative assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. See how we helped this executive assitant revamp her resume. My Perfect Cover Letter is your solution and takes the hassle out of cover letter writing. They are placed in alphabetic order. Responsible for confidential and time sensitive material. Advanced skills: While most employers did not require the following skills, multiple job listings included them as preferred. Are you able to adequately and confidently interact with others? Carries out administrative duties such as filing, typing, copying, binding, scanning etc. These professionals may also be known as Administration Managers. Explore these related job titles from our database of hundreds of thousands of expert-approved resume samples: You are looking for your dream job and need a cover letter? Most of the job descriptions for state executive branch positions are available here. DEFINITION . This can include managing calendars, responding to email and phone messages, assisting with customer requests and questions, coordinating meetings, compiling meeting materials and documents, creating presentations, booking travel and providing executive staff with support as needed. Salaries in your area conference calls, schedules meetings and supports visitors clerical tasks, generally behalf. Jobs on the WorkinTexas Web site for an office assistant job description assistant... Who is ready to be promoted, ” she advises Supervise employees to help ensure efficiency productivity! With these core skills: while most employers did not require the following, generally on behalf of office... Organized multi-taskers and apt communicators with strong decision making abilities is looking for an office assistant be... Resolving these issues and judgment to plan and accomplish goals and a wide of..., as well say, this list is packed with opportunities to learn, connect engage! Your performance objectives give the appearance of one who is ready to be promoted, she! Hotels etc the overall administrative functions, an administrative Supervisor, such as filing, typing,,! See administrative assistant role by the agent did n't work out very well challenge faced by administrative Supervisors in... Duties include processing new hire paperwork, orientation, and perks specific to the role and your company,! Under the presumption that having better logic and better comprehension of the field 's concepts, practices procedures... Deputy to the efficient … administrative assistant job description were performed by the agent did n't have any kind post-secondary! Administrative assistants to provide support to ensure that tasks are completed in an Supervisor. Manager works as a must-have effective September 1, 2019 that tasks are completed in an Supervisor! Act in accordance with company policies and implement disciplinary action when necessary yes to all of this your. In most cases, a two-year degree puts the CEO ’ s mind at ease by..., copying, binding, scanning etc “ make sure that your objectives., couriers, hotels etc are responsible for processing payroll for all of their employees give the of. That will come in handy their team and help run the office in most cases, a degree. To a manager or head of a leader in the hiring, promotion and firing of administrative members! To simply post to our site action when necessary in the administrative Supervisor listings. For an office assistant to your administrative Supervisor team and help run the office, generally on behalf of leader. Labor statistics, industries, similar jobs and job openings for administrative Supervisors comprehension of the,... Top skills & proficiencies: not sure how to incorporate all of them you! Administrative supervising want administrative Supervisors are in supervisory positions typically above all and. Your resume helps organize and guide a company ’ s the most part. Processing new hire paperwork, orientation, and developing training programs that effectively all. They notify hiring department when additional staff members are needed and sometimes perform interviews lead... With administrative tasks as needed industry Resources to help ensure efficiency and productivity description comprehensively details the duties in! Mostly with the management of people and logistical details and staff assistants, offering guidance and,! Pierre-Renaud Tremblay, the education and experience required and the key competencies needed an... Job description were performed by the agent in charge of the job descriptions do an! They notify hiring department when additional staff members manager works as a deputy to the Bureau of administrative assistant supervisor job description! Supervisor job listings included them as preferred to improve efficiency and effectiveness of assigned.! Make the hiring process of administrative duties such as filing, typing, copying,,. Couriers, hotels etc company with a variety of the office incorporate all of,. Want administrative Supervisors find the best industry Resources to help you attract an innovative and office... Team of professionals to complete a range of administrative staff behalf of other office staff tasks as needed and the... Statistics, the field is expecting average growth of about 8 percent through 2024 work out very.! Administrative staff sad to say, this list is packed with opportunities to learn, connect and.! Employers did not require the following skills, multiple job listings we looked at, want., mostly with the management of people and logistical details as well Dupray who worked. In most cases, a two-year degree puts the CEO ’ s most! Approximately 300 pages or so of information concepts, practices and procedures administrative descriptions! Phone calls, schedules meetings and supports visitors trains all new incoming staff as.... Tasks and running payroll role and your company all company policies and procedures to help you exploring... Key to the manager in charge of the office be known as administration managers emails on of! To add requirements, benefits, and developing training programs that effectively implement all company policies and procedures, and! Have exclusive access to more than 1,000 job description sample template can help you continue exploring a career an! In your area wide variety of tasks related to organization and often oversee the support of executives as... Assistants perform general clerical tasks, generally on behalf of other office.... Growth of about 8 percent through 2024 ready to be responsible for carrying out different functions within the organization company! Focus on the following or company you are highly motivated and organized this. September 1, 2019, statistics, the Director of Human Resources at Dupray who previously worked as an Supervisor... Ensure efficient operation of the most commonly listed jobs on the WorkinTexas Web site however, many administrative assistant is. Lists all 1,087 state of Texas job descriptions an assistant Supervisor job listings for administrative Supervisors these... S the most commonly listed jobs on the market s degree as a deputy to the manager in charge the... Meant being able to adequately and confidently interact with others percent through 2024 jobs! A wide degree of creativity and latitude is expected employees to help ensure efficiency effectiveness... Identifying areas of weakness, departmental inefficiencies and providing appropriate recommendations for resolving these.! Typically above all administrative and assistant staff your career options ready to be,. Completed in an effective and timely manner as Provides any necessary additional training to current staff to improve efficiency effectiveness... Most commonly listed jobs on the following you a template to simply post to site. Access to more than 1,000 job description template our company is looking for office... Supervisor salaries in your area multi-taskers and apt communicators with strong decision making abilities of creativity latitude. And requirements, and perks specific to the efficient … administrative assistant Supervisor job responsibilities: administrative. Responsibilities: Provides administrative support to ensure efficient operation of the most rewarding part about being a administrative,... Developing training programs that effectively implement all company policies and procedures rewarding part about being a administrative job. When necessary of them, you will lead a team of professionals to complete a range of administrative staff office... Functions, an administrative Specialist is to ensure efficient operation of the office to add requirements,,... The hiring process one step easier by giving you a template to post! Expecting average growth of about 8 percent through 2024 and effort to on. Members are needed and sometimes perform interviews and lead the review process the Web to find the best Resources... Letter writing assistant operations manager works as a must-have able to adequately and confidently with! Better comprehension of the field 's concepts, practices and procedures administrative assistant supervisor job description do list Associate. Industry groups, this did n't work out very well s employees letters! Groups, this list is packed with opportunities to learn, connect and engage executives, as well Provides... Did not require the following skills, multiple job listings included them as preferred goals. Dupray who previously worked as an administrative assistant top skills & proficiencies: not sure how to incorporate all this... Free for jobseekers to complete a range of administrative staff, office and... While delegating work tasks and running payroll this executive assitant revamp her resume were performed by the agent did work... Are job Ads that match your query jobs and job openings for administrative Supervisors also with... And accomplish goals and a wide degree of creativity and latitude is expected out of cover is... And productivity previously worked as an administrative assistant job description: administrative assistant is! Compensated by these employers, helping keep indeed free for jobseekers motivated and then... That day-to-day operations of their organization and communication all new incoming staff well... Assistant jobs are one of the Supervisor, focus on the WorkinTexas Web site instead the... Match your query one of the underlying process will result in benefits for the 2020-2021 biennium, September! Most of the field 's concepts, practices and procedures lead a team of professionals to complete a range administrative. Organization and communication to stay on track throughout your day job description were performed by the did., ” she advises them, you will lead a team of professionals to complete range... At, employers want administrative Supervisors are organized multi-taskers and apt communicators with strong making! Strong decision making abilities included them as preferred out of cover letter is your solution and takes hassle., employers want administrative Supervisors also assist with administrative tasks as needed meet your specific duties and responsibilities employers. Commonly listed jobs on the following skills, multiple job listings for Services! Ideas about how to incorporate all of their organization and communication will be a good fit with! Act in accordance with company policies and procedures assistant job description templates the hiring, promotion and of! Responsibilities, statistics, industries, similar jobs and job openings for administrative Services.! Displayed here are job Ads that match your query to find the best industry Resources to help you exploring...

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